Need to organise something? In this unit, you can practise common phrases used to make plans by email.

Making arrangements

Think about these points when the purpose of your email is to make an arrangement.

Useful questions

Here are some typical questions used for making arrangements:

  • Are you free next Tuesday afternoon?
  • What time would you like to meet?
  • When would be convenient for you?
  • Could you please let me know?

Expressions of time

Use on with days: Could we meet on Monday?

Use in with months, years and other expressions: I'm going to visit my grandparents in October.

Use at with times and other expressions: Could you please call me at 3pm?

Use next to refer to future times: I hope we can meet again next week.

Use when to start a future time clause: Let's meet again when it is convenient.


To speak about a timetable, use the present simple: Next term runs from 1 September until 16 December.

To speak about a future arrangement, use the present continuous: Mr Toshiko is coming to our next meeting.

To speak about a plan, use 'be going to': Next term we are going to learn about pollution.

See the talking about the future page for more practice.

Tenses in complex sentences about the future

Use the present simple after when, if and next time in future time clauses:

  • I will call you when I get to the station.
  • I'm going to work with my dad when I finish school.
  • Let's go for a walk if the weather is good.
  • Will you visit the Eiffel Tower next time you are in Paris?

Language level

Elementary: A2
Intermediate: B1


Thanks a lot!, the excercises are very useful and the support pack too!.

In the Task 6) 6. there are two options repeated: b) and c), both have the word "convenient" and the sentence of the task said that only 1 of each could be correct. :)

Hello jmajo,

If you look at the three options carefully, you'll see that they are not the same. Only one of them is spelt correctly.



The LearnEnglish Team

Dear Peter M,
My name is also Peter :)
Would you like to meet like for a coffee or something? :)
We'll meet at 7:30 pm at "Barbaras Coffee" is that okay?
Best wishes
Your Peter :)

"Imran still striving to get required numbers to form govt"

Such types of sentence structures are found in Newspapers' headings: the verb is in the 'ing' form and there is no helping/auxiliary verb (is) before it.
How is it if I rewrite it as 'Imran is still striving to get required numbers to form govt."

Hello ali shah,

Newspaper headlines often omit words like auxiliary verbs and articles. It is a standard part of the style. The full and fully grammatically correct sentence would be with 'is', as you say.



The LearnEnglish Team

"This will be one of the mightiest Oppositions in recent memory: the PML-N (64), PPP (43), MMA (12), ANP (1) adding up to a
whopping 120 members."

Why was 'the' not used before the others abbreviations ie PPP, MMA, and ANP? I observe this many times when I read articles/books/newspapers. What rule of grammar does apply here?

Hello ali shah,

When a phrase is repeated it is quite common to omit part of it to make the sentence less repetitive. For example:

The United Natiion, (the) World Health Organisation, (the) World Trade Organisation and (the) World Bank are all examples of supra-national institutions.

We had a delicious starter, (a delicious) main course and (a delicious) dessert at the restaurant.



The LearnEnglish Team