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An email to invite someone to a job interview

Learn how to write an email to invite someone to a job interview.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Maja Jakobsson, HR Officer
To: Sanjay Chaudhary
Subject: Invitation to interview at Purple Cloud

Dear Mr Chaudhary,

Thank you for applying for the position of software engineer at Purple Cloud. We would like to invite you for an interview at our Stockholm office.

Your interview is scheduled for Thursday 3 April, at 2 p.m. If this time or date is inconvenient for you, please contact me as soon as possible to rearrange the interview.

At the interview, you will meet our head of HR, Mr Liam Andersson, and our head of IT, Ms Elsa Wallin. They will be telling you more about the job and getting to know you better. You will also have the opportunity to ask questions about the position and the company, and to see the office. The interview will last for about 60 minutes. Please bring two references with you for the interview.

Our offices are located on Kungsbron 2, which is a six-minute walk from Stockholm Central Station. When you arrive, please ask for Mr Liam Andersson at the reception.

We look forward to hearing from you soon.

Best regards,

Maja Jakobsson
HR Officer

Tips

  1. In your email, remember to thank the candidate for their application.
  2. Remember to include information about:
    • What position the interview is for and what will be discussed at the interview.
    • When the interview will take place.
    • Who to contact if there is a problem, who will be interviewing them and who the candidate should ask for when they arrive.
    • Where the interview will be.
    • How long the interview will last.
    • What to bring – IDs (proofs of identity), references, etc.
  3. Write the date in words, e.g. Thursday 3 April. Don't write the date in numbers – in some countries 3 April, for example, is 3/4 and in other countries it's 4/3.
  4. You can end the email with a set phrase like We look forward to meeting / hearing from / seeing you soon.

Discussion

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Language level

Intermediate: B1

Comments

Frankly speaking, I don't have enough experience with interviewing. I've visited the ten maximum. Anyway, I have some useful advices for you, guys.
First of all, you should find some people you know in the company you interesting in. That can help you to know the company better inside, get some important information about people who will be at the meeting.
Next, you need to prepper your questions in advance. It'll strange if you won't have one.
Of course, you should be on time. And your looks must be suitable. It's a good idea to visit the company before the interview day, when the staff leaves the office to know what they usually wear.

I have experienced a lot of job interviews and each company has its particularity, so there is a bit difference between those interviews, but, I have been always asked for my job experience and my skills. Some interviewers are a little exigent so they asked for each detail in my profile and required more skills for having the job, and others aren't.

 I have not experienced job interview because I’m a second-year student now and I have not done job hunting yet. However, I’ve experienced interview of part-time job when I was a freshman. I didn’t have a part-time job when I was high school student because I devoted time to do club activity, so I did part-time job for the first time after becoming a university student.
 I remember to feel nervous at that time. The interview took place at the food court near the cake shop I belong to now and one to one. I was asked some questions. First is how long can you work from Monday to Sunday.? Second is how do you come to the shop? By train or cycle? Third is why did you choose this shop or what is the reasons did you think to want to work here. This is all questions I remember. The thing that I took care are to sit up straight and to speak clearly. I think these are important things even if not it is job interview.
 I have heard from my seniors about interview of job hunting. They said that the company persons are asked you about thing to work your hardest when you were at the university. From now, I want to spend my life of university to became able to answer this question confidently.

I have experienced many job interviews in my country. And I was chosen almost all of them. Always I am taking care of questions which is asked to me. I am not talking about my private life. In addition we should be carefull that does we apply correct job for us. This is too important to achieve our goals. Lastly I must say that wearing a suit shows how we look forward this job. Another important issue on the interview is to speak without hesitation and know about business terms. Also before you go to the interview, you should get a knowledge of this firm. What is their expectations, which aims do they want to desire? If we speak about these Themas, we have a lot of chances.

I've experienced only two job interviews. Maybe like two or three because i dont know how to react in stressful situations. Ive started sweating and my hands start to shake!
i really dont like interviews or maybe i dont want to work ahah
but i must work because i love to travel! so i need money to travel around the world with my friends or my family

I have not experienced to have any job interviews yet because I have not hunted for a job. However, when I went for a part-time job interview, I received some questions from the manager at the supermarket. The manager asked me my profile about my name, address, and age at first. In addition, he gave me a question how often I could work for one week. I wonder I might not be able to work too often because I was going to study abroad for four months soon, but I answered him that I could have shifts a lot because I was afraid of being dropped in the interview. After that, I was able to pass the part-time job interview safety. I worked the cash register at the supermarket for about one month. When I was high school student, I was not able to make money from working part-time job by school rules. So, I was able to make money by myself for the first time after I was university student. I realized that it was very difficult to make money by myself and I decided to spend money carefully by this first part-time job. I am thinking of becoming a freelance after I graduate from my university, so I am not likely to hunt a job, but I think job interview is would be interesting experience for people.

My only one the best tip is being easy-going during the interview. It allows us to think clearly, quickly and creatively. Our mood has the most significant impact for our scores during interview.
During ones of my interview, recruiter had asked me for my faith, which was a bit confused for me and no connected with the main these of interview.

The tips for doing well in an interview include the following:
- Know the position to be interviewed for.
- Know the venue of the interview.
- Know who to contact if there is problem.
- Know the time of the interview.
- Know the duration of the interview.
- Know what to bring along for the interview.
- Having insights about firm's objectives, mission and vision.
The type of questions i had been asked was on general, specific and question about the firm.

MY TIPS ARE:

– You must ask before to go:
What position the interview is for and what will be discussed at the interview?
When the interview will take place?
Who to contact if there is a problem, who will be interviewing me and who should I ask for when I arrive?
Where the interview will be?
How long the interview will last?
What should I bring? – IDs (proofs of identity), references, print cv, etc.
- Dress well & be on time

- Get a lot of information about the company you apply to.

- Prepare to give an answer to the questions below:
What do you recommend to improve the business?
How did you learn about this position?
Why should we hire you?
What do you know about this company?
What is your greatest strength?
What is your greatest weakness?
Why do you want to leave your current job?
What are your salary expectations?
What are your goals for the future?
- In everything forms: Write the date in words, do not use phrasal verbs, do not use abbreviations and take care with your vocabulary because is better to speak less and say more than speak more and say less: be simple but significant.

Have a good presentation, go with the printed CV and be on time.

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