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An email to invite someone to a job interview

Learn how to write an email to invite someone to a job interview.

Do the preparation task first. Then read the text and tips and do the exercises.

Reading text

From: Maja Jakobsson, HR Officer
To: Sanjay Chaudhary
Subject: Invitation to interview at Purple Cloud

Dear Mr Chaudhary,

Thank you for applying for the position of software engineer at Purple Cloud. We would like to invite you for an interview at our Stockholm office.

Your interview is scheduled for Thursday 3 April, at 2 p.m. If this time or date is inconvenient for you, please contact me as soon as possible to rearrange the interview.

At the interview, you will meet our head of HR, Mr Liam Andersson, and our head of IT, Ms Elsa Wallin. They will be telling you more about the job and getting to know you better. You will also have the opportunity to ask questions about the position and the company, and to see the office. The interview will last for about 60 minutes. Please bring two references with you for the interview.

Our offices are located on Kungsbron 2, which is a six-minute walk from Stockholm Central Station. When you arrive, please ask for Mr Liam Andersson at the reception.

We look forward to hearing from you soon.

Best regards,

Maja Jakobsson
HR Officer

Tips

  1. In your email, remember to thank the candidate for their application.
  2. Remember to include information about:
    • What position the interview is for and what will be discussed at the interview.
    • When the interview will take place.
    • Who to contact if there is a problem, who will be interviewing them and who the candidate should ask for when they arrive.
    • Where the interview will be.
    • How long the interview will last.
    • What to bring – IDs (proofs of identity), references, etc.
  3. Write the date in words, e.g. Thursday 3 April. Don't write the date in numbers – in some countries 3 April, for example, is 3/4 and in other countries it's 4/3.
  4. You can end the email with a set phrase like We look forward to meeting / hearing from / seeing you soon.

Discussion

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Language level

Intermediate: B1

Comments

Dear Mr. Selman Önal,

Thank you for your applying for the position of Logistics Chief. We would like to invite you for an interview at our head office which you can see the address on our website.

Your interview is planned for 21 January at 13:00 p.m. If you want the time should change, please inform us what the time most convenient is.

At the interview, you will be tested about some skills which are needed for this position. After that, there will be a meeting with the manager of the sales department and you will be asked getting to know you better. Also you will have chance to ask your questions and requests in this meeting. The meeting takes 1 hour long approximately.

Having accepted is your application, you will be asked to collect your personal documentation to complete your application.

We look forward to hearing from you soon.

Regards.
Elçin Gavuroğlu

I think the applicant arrive on time, show yourself appropriate and, during the interview, reveal a real interest in position he (or she) has applied for.

Fantastic, I really like and benefited from your excellent products. Thank you very much.

I need practice more!